Effective Date: January 1, 2023
Institute for Environmental Health, Inc. and its affiliated entities (collectively, “IEH,” the “Company,” “we,” or “us”) respects the privacy of its employees (and applicants for employment). To this end, we have implemented this Applicant and Employee Privacy Notice (the “Notice”) to detail the rights of employees and applicants to the extent that the Company collects and processes their personal information for recruiting, onboarding, or employment purposes.
This Notice sets forth the Company’s privacy practices required under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA). That said, this Notice is intended to apply to all employees and applicants in the United States.
For purposes of this Notice, the term “personal information” means any information that identifies, relates to, describes, references, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular applicant or employee, members of their household, and/or their devices. This includes, what may be referred to as, “sensitive personal information,” which is defined as (i) personal information of children and/or (ii) personal information that reveals information about a living individual’s physical or mental health, racial or ethnic origin, political or religious views, trade union membership, sexual orientation, genetic information, biometric information, commission or alleged commission of crime or related proceedings, and/or financial information. In any event, personal information (including sensitive personal information) does not include (i) publicly available information from government or other publically available records, (ii) de-identified or aggregated information, or (iii) any other information excluded under applicable law.
DISCLAIMER: This Notice does not imply or guarantee that any given applicant will be interviewed for the position to which they have applied or will receive an offer of employment.
Personal Information We Collect. We collect several types of personal information, which may include the following:
We may also collect certain demographic data that qualifies as sensitive personal information, including your race, ethnicity, citizenship, sex/gender, genetic information, sexual orientation, sexual identity or expression, disability status (including mental and physical disabilities), domestic violence victim status, marital status, military or veteran status, or any other legally protected characteristics. Generally, we collect this for legal compliance purposes and to help us understand the diversity of our workforce. When collected, this information is generally done so on a voluntary consensual basis.
Most often, the personal information we collect is collected from you directly. In some cases, we may collect personal data about you from third parties; for example, when we perform background screening checks for vetting purposes, where permissible and in accordance with applicable law. In most circumstances, we will get your permission before we collect personal data about you from a third party.
How We Use Personal Information. We may use or disclose the personal information we collect for one or more of the following purposes:
We will not collect additional categories of personal information or use the personal information we collect for any reason that is materially different, unrelated, or incompatible with the purpose for which it was originally collected without providing you advance notice and, if required by law, seeking your consent.
Data Retention. We will retain your personal information only for as long as is needed to fulfill the purposes outlined in this Notice or as may be required by law or regulation. Generally, this means we will keep your personal data until the end of your employment with us, plus a reasonable period of time after that, where necessary to respond to any employment inquiries; for legal, tax, accounting, or administrative purposes; or to provide you with ongoing benefits.
No Sale of Personal Information. We do not sell (as defined in applicable data protection and privacy laws) your personal information, and will not sell it without providing any required notices and opt-in/opt-out rights required under applicable law.
The Company takes great care to ensure your personal information is accessed/accessible only by those who need such access to perform their work-related tasks and duties, and to third parties who have a legitimate purpose for processing or accessing it. As such, we may share your personal information with the following categories of recipients:
Your Privacy Rights. Certain jurisdictions may provide you with privacy rights under applicable data protection or privacy law regarding your personal data. In particular, you may have the right to:
These rights may be limited under applicable data protection and privacy laws. To exercise any of these rights, please contact us by using the contact details under the “Contact Information” heading below. We will respond to such requests in accordance with the requirements of applicable data protection and privacy laws. Please note that in order to fulfil your request, we may need you to provide certain personal data to verify your identity. Depending upon applicable data protection and privacy law, individuals may also designate an authorized agent to exercise these rights on their behalf.
Non-Discrimination. We will not discriminate against you for exercising any of your rights under this Notice.
Changes to this Notice. We reserve the right to update or change this Notice from time to time. We ask that you review the Notice periodically to stay informed about any updates or changes that we may have made. You can see when this Notice was last updated by checking the “Effective Date” displayed at the top of this Notice.
Contact Information. If you have any questions or comments about this Notice and our privacy practices in general, or if you need to update, change, or remove your personal information or exercise any other rights, please contact IEH’s Human Resources at HR@iehinc.com or (206) 522-5432.
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